Human resources Outsourcing

This department resides over and it is responsible for broad range of functions including overseeing the payroll and benefits of employees, health and safety, employee personal files, legal compliance, training and development etc.

Some large organizations have the capability to handle their HR function in-house. However, for many organizations-particularly small and medium businesses- the broad nature of human resource function is too complex and comprehensive to maintain this way.

Vivendum Ratio Solutions offers outsourcing services fully tailored to your business needs that will support the delivery of your strategic HR agenda and organizational objectives.

We continuously monitor and develop our HR services to ensure they fit your business requirements and can bring real value to your business.

Business process analysis & re-engineering

If your organization is facing process redundancies and inefficiencies, stand-alone unintegrated processes and functions, antiquated systems, and siloed work, Vivendum Ratio Solutions can support your efforts to improve business process efficiency and effectiveness.

Our work is contained in couple of stages: business processes analysis followed by recommendations for effective, demonstrable changes to streamline processes, eliminate redundancies, opportunities for digitalization and automation and directly contribute to process efficiency, cost savings and improved quality.

We deploy various methodologies and techniques for process and business improvements, define process KPI’s, perform data analysis and data interpretation that allows the organizations to improve the data driven decision-making process.

Change management and agility

People and organizations are recognizing that how they manage change has a direct bearing on their success in the marketplace. This success, coupled with the increasing pace of change, is creating a desire to:

  • build the ability to change quickly
  • increase the capacity for change
  • minimize the risks of change

The way high-performing organizations operate today is radically different from how they operated 10 years ago. Yet many other organizations continue to operate according to industrial age models that are 100 years old or more, weighed down by legacy practices, systems, and behaviors that must be confronted and discarded before true change can take place.

Vivendum Ratio Solutions can support your organization in the efforts to redesign itself to move faster, adapt more quickly, facilitate rapid learning, and embrace the dynamic career demands of its people.

Organizational design and development

Organizational design is the process of aligning the structure of an organization with its objectives, with the ultimate aim of improving efficiency and effectiveness. Organizational redesign can be triggered by the need to improve service delivery or specific business processes, or because of a new technology, process.

More than designing a structure, it involves:

  • Understanding the imperative for change and the environment
  • Understanding the business processes, workflows, roles and responsibilities, volumes of work, activity analysis and resources
  • Designing and testing new models or structures
  • Planning and managing the transition from the old structure to the new
  • Implementing and monitoring the change

Organizational development is planned, comprehensive and systematic process aimed at improving the overall effectiveness of an organization.
It involves intervening in its processes, structure and culture; there is a strong emphasis on organizational behavior, human resource development and organizational change.

Human resources Policies

Company policies and procedures are very important in any organization. They need to regulate among the employees of the organization, to avoid all the uncertain issues that might arise.

The initial responsibility of any employee will be to get synced with the work culture of the organization, in such a case HR policies help them give an idea about the do’s and dont’s one must follow.

We can support your organization HR Department in development and preparation of full set of HR policies that will define all rules, expected behaviors, values and employment related terms and conditions that will clearly drown the organizational rules and human resources practices and procedures.

Competency frameworks

Competency frameworks can be extremely useful to support talent strategy and guide HR practice in areas such as building and maintaining organizational culture, recruitment, talent development and performance management.

However, they will only be successful in supporting decision-making if they accurately reflect the needs of both the organization and job roles in terms of skills, experience and behaviors.

They should therefore take account of job and person specifications and an organization’s medium- and long-term needs for talent, as well as reflecting the organizational philosophy and values.

Communicating the purpose of a competency framework is essential so managers have a shared organization-wide understanding and can implement it effectively when making hiring decisions and assessing performance.

The framework should be a starting point to define shared expectations of skills and performance, but applied flexibly depending on the context of the job and individual worker development levels and aspirations.

Vivendum Ratio Solutions can support your organization in competency framework design, tailor-made for your organization, which will capture required skills, experience and behaviour needed for the organization to fulfil its business goals and your culture and values.

Selection and recruitment

The key to successful recruiting of new employees is the development of a systematic process for developing job descriptions, generating a pool of candidates and selecting the right candidate. Hiring can be time consuming, but your staff are a substantial investment and when you have limited financial resources, it means that hiring mistakes can be a huge financial burden.

Vivendum Ratio Solutions can help your organization build and implement selection and recruitment strategy and process that will help you select and hire the best candidates for your business, taking in consideration and implement the latest trends and technology in area of selection and recruitment.

Employee orientation

You have selected the right candidate for your company, now it’s time to onboard and orientate and onboard your new hire successfully. As in any relationship, setting a solid foundation is imperative for achieving future expectations. Having a solid onboarding and orientation process is critical to the success of setting the tone for your employer/employee relationship. 

The key to a successful employee onboarding includes having a process in place to:

  • Complete new hire paperwork
  • Conduct a new hire orientation
  • Review  company policies and procedures
  • Make introductions to employees and the work environment, 
  • Provide structured introductory training  

Let’s discuss where you are in the process and develop a plan to get you where you need to be to orient and onboard your new employees successfully. 

Compensation and benefits

Employees view compensation as fair if based on systematic components. These systems use similar components including job descriptions, salary ranges and structures, and written procedures.

Various compensation systems was developed to determine the value of each job or positions.

To determine compensation, organizations should develop a compensation and rewards program that outline an equitable process for compensating employees. A well-structured program with a good balance of wages, benefits, and rewards will enable an organization to remain competitive and find better talent to join their organization.

Vivendum Ratio Solutions can support your organization in building compensation and salary system that will increase your competitive advantage on labor market, decrease the retention rate and become powerful tool in your organization talent acquisition process. 

Learning and development

Employee training and development refers to the continued efforts of a company to boost the performance of its employees. Companies aim to train and develop employees by using an array of educational methods and programs.

In the past few years, training and development have emerged as a crucial element of strategy. More organizations have realized that investing in employee training and development not only serves as a motivation, but it also enables the organization to create a highly skilled workforce. 

Vivendum Ratio Solution can support your organization efforts in developing and implementing training and development plan that will target the required skills, knowledge and behaviors necessary for achieving the business goals, together with system for evaluation of effectiveness of training and development programs according Kirkpatrick 2016 methodology for training evaluation. 

Performance management systems

Effective performance management system can engage your people in achieving organizational strategic goals and as output will set the grounds for training and development, rewarding system, talent management and succession planning.

Vivendum Ratio Solutions can help you reach your strategic objectives by developing and implementation of performance management system based on your business vision communicated throughout the organization by measurable objectives.

Talent management

Essential for every organization long-term success is to identify, develop and retain superior talent.

Vivendum Ratio Solutions offers tailored approach in building effective talent management strategy, working with you to develop appropriate programs for identifying and developing potential within your organization and develop necessary skills of your future leaders.

Succession planning

The only way to reduce the effect of lost leadership is through a strong succession-planning program that identifies and fosters the next generation of leaders through mentoring, training and stretch assignments, so they are ready to take the helm when the time comes.

Vivendum Ratio Solutions can help you organization identify key positions within your organization, build and maintain talent pool , develop and implement development programs to provide your organization with continuous and quality flow of future leaders.

HR Technology and digitalization

Today’s technologies enables Human resource function to manage efficiently organizations workforce. Technology helps Human Resources departments in automation and streamlining processes in the employee lifecycle from hiring, onboarding, and training to compensation, benefits, retention, and exit. Additionally other important areas under the scope of HR such as communication, compliance, centralized employee information, and others.

With today’s technology, the tools of technology can affect every aspect of HR and further enhance people processes and workforce capabilities.

It is an imperative that HR professionals keep abreast of technological trends that greatly influence the kind of people who run the business. These trends will help HR departments to find, manage and engage the right employees and allow you enhance organizations competitive advantage in the industry.

Vivendum Ratio Solutions can support your organization and HR department in development and implementation of HR technology strategy, redesign HR processes, create BBP for your HR tech solutions, and cooperate with your selected vendor in customization of selected tech solutions.

Organizational culture and behavior

Organizational culture on employee behavior is an important factor for an organization and it is a significant key to success in the workplace. The dangers of having a weak organizational culture include low employee motivation, employee fraud, and generally “bad” behaviors in the workplace.  Companies need to focus on the organizational culture within their workplace in order to be successful and to flourish. 

We can support your organization efforts in building and maintaining organizational culture that will support your employees brand and will enable achieving of your strategic goals that will be reflected in employees expected behavior trough development and implementation of various policies and systems that will support and direct the employees and leaders toward such behavior, values and beliefs. 

Restructures and Redundancies

In order to keep the competitive advantage, many companies are modernizing processes, implement new technologies that leads to organizational redesign and restructuring.

Vivendum Ratio Solutions can support you in your efforts for organizational redesign and restructuring and can carry the redundancy process for your organization, ensuring you meet all the legal obligations and provide full support to your people in the process.

HR analytics

Human Resource analytics is a data-driven approach to managing people at work.

Human Resource analytics (HR Analytics) is defined as the area in the field of analytics that deals with people analysis and applying analytical process to the human capital within the organization to improve employee performance and improving employee retention.

HR analytics doesn’t collect data about how your employees are performing at work, instead, its sole aim is to provide better insight into each of the human resource processes, gathering related data and then using this data to make informed decisions on how to improve these processes.

HR analytics is the application of statistics, modeling, and analysis of employee-related factors to improve business outcomes.

HR analytics enables HR professionals to make data-driven decisions to attract, manage, and retain employees, which improves ROI. It helps leaders make decisions to create better work environments and maximize employee productivity. It has a major impact on the bottom-line when used effectively.

Vivendum Ratio Solutions can support your organization in establishing criteria’s and metrics for HR analytics, implement various statistical models and other techniques to analyze worker-related data,  create and maintain d-base, dashboards and data visualization and their integration with organization HR  technology solutions.

Human resources Systems

Strategy and planning

Planning and the development of an HR strategy is a critical part of the HR process.  It is important that all HR processes and initiatives are developed as part of an overall people strategy which is aligned with, and designed to assist in the achievement of, the organizational strategy and goals.

A key part of the HR planning role is the development of a workforce plan.  This plan is a design for the organization to attract, retain and develop the workforce required in order to the meet its present and future needs.

Another key role of the HR function is the development and implementation of policies and associated procedures.  There are important aspects to include when developing a policy to ensure it is interpreted and implemented correctly when rolled out across an organization.

Vivendum Ration Solutions offers support in building your organization HR strategy and planning initiatives, systems and processes. We are building customized solutions aligned with the organization requirements, organizational culture and overall business goals.

Human resources Consultancy

Vivendum Ratio Solutions offers reliable, high quality consultancy advice on Human Resources, management and employment related matters.

Our experience in the industry combined with practical and on-hand approach can support you in following areas:

  • Labor Law , Law on health and safety, Collective Agreements
  • Implications of changes in the legislation linked with employment
  • Carrying out disciplinary proceedings
  • Dealing with disputes
  • Managing HR projects
  • Union relations

Human resources transformation

Human Resources need to keep up with a fast changing world. HR professionals need to equip their operations, and themselves, to function in a rapidly changing global environment.

Many obstacles get in the way of HR success: talent shortages, workforce shortages, budget pressures, generational differences, employee demands, and disruptive new technologies. Facing these challenges it is crucial HR to increase the capabilities and skills in order to become an essential business function leading the way in delivering bottom-line results.

With experience in every segment of HR function, Vivendum Ratio Solutions can help you bring your vision to reality – redesigning your HR strategy, processes, organization and supporting technology in ways that deliver immediate and lasting value.

Our comprehensive HR transformation services include:

  • HR transformation and organizational design
  • Service delivery model strategy, design and implementation
  • HR capability maturity assessment
  • Talent management program integration
  • Competency model development
  • Technology and outsourcing strategy and selection
  • Organizational change management strategy, coaching and execution
  • HR organization effectiveness and training

Human resources Audit

A Human Resources Audit is a comprehensive method to review current human resources policies, procedures, documentation and systems to identify needs for improvement and enhancement of the HR function as well as to assess compliance with ever-changing rules and regulations. An Audit involves systematically reviewing all aspects of human resources.

Sections of review include:

  • Hiring and Onboarding
  • Benefits
  • Compensation
  • Performance evaluation process
  • Termination process and exit interviews
  • Job descriptions
  • Form review
  • Personnel file review
  • HR policies and processes review
  • HR operational efficiency and effectiveness

The purpose of an HR Audit is to recognize strengths and identify any needs for improvement in the human resources function. A properly executed Audit will reveal problem areas and provide recommendations and suggestions for the remedy of these problems. Some of the reasons to conduct such a review include:

  • Ensuring the effective utilization of the organization’s human resources
  • Reviewing compliance in relation to administration of the organization
  • Instilling a sense of confidence in management and the human resources function
  • Maintaining or enhancing the organization and the department’s reputation
  • Performing “due diligence” review for shareholders or potential investors/owners
  • Establishing a baseline for future improvement for the function

Vivendum Ratio Solutions can support your organization progress toward HR function consistency. Additionally we can become your partner with broad expertise and deep understanding of your challenges that will allow us to develop customized solutions and enable your organization to bring crucial decisions in human resources that will contribute to the overall business success.